Executive Assistants
Overview
Executive assistants provide high-level administrative support to senior leaders by managing schedules, preparing reports, and coordinating meetings. They use productivity suites, project management tools, and communication platforms to keep operations running smoothly. Discretion, strong organisational skills, and the ability to prioritise are essential. This career is ideal for detail-oriented professionals who enjoy working at the centre of an organisation.
Did you know?
You can enter this field with a Certificate III or IV in Business Administration, or pursue a Diploma of Business Administration. Many employers also value a Bachelor's degree in Business or related fields for senior executive assistant roles.
At a Glance
Median Wage
$78,000 Avg/yr
Growth
Stable
Top Skill
Coordination
Key Responsibilities
- Liaising with other staff on matters relating to the organisation's operations
- Researching and preparing reports, briefing notes, memoranda, correspondence and other routine documents
- Maintaining confidential files and documents
- Attending meetings and acting as secretary as required
- Maintaining appointment diaries and making travel arrangements
- Processing incoming and outgoing mail, filing correspondence and maintaining records
- Screening telephone calls and answering inquiries
- Taking and transcribing dictation of letters and other documents
- May supervise other secretarial and clerical staff
Career Considerations
Educational Pathways in Australia
You can enter this field with a Certificate III or IV in Business Administration, or pursue a Diploma of Business Administration. Many employers also value a Bachelor's degree in Business or related fields for senior executive assistant roles.
Essential Skills and Technology
Strong proficiency in Microsoft Office Suite, digital communication tools, and database management systems is crucial. Developing excellent written and verbal communication skills, along with time management abilities, will set you apart in this competitive field.
Career Progression Opportunities
Starting as an Administrative Assistant or Junior Secretary can lead to Executive Assistant roles and eventually to Administrative Services Manager positions. Many professionals in this field also transition into project coordination or office management roles.