Court, Municipal, and License Clerks

Key Responsibilities

• Perform record checks on past or current licensees, as required by investigations.
• Prepare meeting agendas or packets of related information.
• Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
• Code information on license applications for entry into computers.
• Instruct parties about timing of court appearances.
• Plan or direct the maintenance, filing, safekeeping, or computerization of all municipal documents.
• Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
• Perform contract administration duties, assisting with bid openings or the awarding of contracts.
• Verify the authenticity of documents, such as foreign identification or immigration documents.
• Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
• Question applicants to obtain required information, such as name, address, or age, and record data on prescribed forms.
• Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
• Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
• Train other workers or coordinate their work, as necessary.
• Coordinate or maintain office tracking systems for correspondence or follow-up actions.
• Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
• Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
• Record and maintain all vital and fiscal records and accounts.
• Examine legal documents submitted to courts for adherence to laws or court procedures.
• Record case dispositions, court orders, or arrangements made for payment of court fees.
• Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
• Prepare dockets or calendars of cases to be called.
• Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
• Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
• Prepare documents recording the outcomes of court proceedings.
• Answer questions or provide advice to the public regarding licensing policies, procedures, or regulations.
• Issue various permits and licenses, such as marriage, fishing, hunting, and dog licenses, and collect appropriate fees.
• Evaluate information on applications to verify completeness and accuracy and to determine whether applicants are qualified to obtain desired licenses.
• Research information in the municipal archives upon request of public officials or private citizens.
• Issue public notification of all official activities or meetings.