Data Entry Specialists

Key Responsibilities

• Address envelopes or prepare envelope labels, using typewriter or computer.
• Reformat documents, moving paragraphs or columns.
• Print and make copies of work.
• Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions, using a computer, word processor, or typewriter.
• Gather, register, and arrange the material to be typed, following instructions.
• Check completed work for spelling, grammar, punctuation, and format.
• Use data entry devices, such as optical scanners, to input data into computers for revision or editing.
• Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.
• Adjust settings for format, page layout, line spacing, and other style requirements.
• Perform other clerical duties, such as answering telephone, sorting and distributing mail, running errands or sending faxes.
• Manage schedules and set dates, times, and locations for meetings and appointments.
• Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
• Keep records of work performed.
• Transmit work electronically to other locations.
• Search for specific sets of stored, typed characters to make changes.
• Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment.
• File and store completed documents on computer hard drive or disk, or maintain a computer filing system to store, retrieve, update, and delete documents.
• Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources.
• Collate pages of reports and other documents.